Tag Archives: Wave 14

New capabilities of Exchange Online 2010

There’s a few links around the net listing some of the features coming in Exchange Online with 2010 but they are few and far betwee, so I thought it would be good to summarise them here.
The key components are:

  • Voicemail with Unified Messaging
  • Integrated archiving
  • Retention policies and legal hold
  • Transport rules
  • Multi-mailbox search
  • Conversation View
  • MailTips
  • Enhanced web-based administration
  • Role-based access control
  • Remote PowerShell
  • Free/busy between cloud & on-premise
  • Cross-premises management
  • Native migration tools

Let’s have a look at these in a bit more detail.

Client Access

  • IMAP
  • Customise ActiveSync security policies
  • Full OWA support in Firefox & Safari
  • IM and presence in OWA
  • OWA side-by-side calendar view
  • Mobile free/busy lookup
  • Mobile reply status
  • Mobile SMS sync
  • Over-the-air update for Outlook mobile

Email & Calendaring

  • Conversation view
  • Ingore/move conversation
  • MailTips
  • Mailk aggregation
  • Shared nickname cache across OWA & mobile
  • Message tracking (user self-service)
  • Free/busy interoperability with on-premise
  • Free/busy & calendar sharing with other organisations (ie. Exchange federation)
  • Publish calendar for anonymous access

Contacts & Directory

  • Dynamic distribution groups
  • Restricted distribution groups
  • Moderated distribution groups
  • Share personal contacts
  • Contact information update (user self-service)

Unified Messaging & Fax

  • Hosted voicemail (integrationon with PABX)
  • Outlook Voice Access
  • ‘Play on phone’ button
  • Missed call notifications
  • Caller ID
  • Company auto-attendant
  • Self-service PIN reset
  • Message waiting indicator
  • Voicemail preview
  • Call answering rules
  • Protected voicemail

Security

  • Sign in using AD credentials
  • Route outbound mail via on-premise for filtering
  • Multi-factor authentication (smartcard, soft certificate)
  • Integration with on-premise RMS (for search, pre-licensing)
  • RMS transport rules
  • Journal decryption of RMS messages
  • Outlook Protection Rules

Administration

  • Remote PowerShell
  • Role Based Access Controls
  • Exchange Management Console
  • Enhanced migration tools
  • No OST re-synchronisation after migration
  • Offboarding tools
  • Support for organisations greater than 30,000 users

Compliance & Archiving

  • Exchange Personal Archive
  • E-Discovery (Multi-mailbox search)
  • Message Retention (Archive & Delete policies)
  • Message Retention (Legal Hold poliy)
  • Compliance auditing
  • Transport rules
  • Custom disclaimers

What’s coming in the next version of BPOS

A blog post from the Microsoft Online Services Team Blog:
http://blogs.technet.com/b/msonline/archive/2010/07/12/next-generation-bpos.aspx
Some of the exciting features are:

  • Office Web Apps (Word, Excel, PowerPoint, OneNote)
  • Exchange 2010 features (unified messaging, archiving, retention policies, transport rules, multi-mailbox search, free/busy between cloud & on-prem, native migration tools, remote PowerShell, etc.)
  • SharePoint 2010 features (portal site templates, extranet & anonymous access, Office 2010 integration, tagging and social networking, better search, improved features & functionality, Visio & Excel Services, sandboxed solutions, improved workflows, SharePoint Designer 2010 access, better control of FQDNs, etc.)
  • OCS 2010 features (P2P audio/video & file transfer across firewalls, presence with pictures, federation, IM with Windows Live)
  • General updates (single sign-on, identity federation, redesigned admin interface, more administration and access control)

Enterprise Features in SharePoint Online

What enterprise features will be available in SharePoint Online 2010 (part of Wave 14)? The list below indicates what will be available in Standard vs. Dedicated. While the features may not be available immediately after Wave 14′s release – they will be not long after.

For SharePoint Online Standard:

  • Access Services
  • InfoPath Forms Services
  • Excel Services
  • Visio Services

For SharePoint Online Dedicated:

  • Access Services
  • Business Connectivity Services (BCS) – Framework
  • Business Connectivity Services (BCS) – Rich Client Extensions & Web Parts
  • InfoPath Forms Services
  • Business Data Web Parts
  • Chart Web Parts
  • Excel Services
  • Filter Framework
  • Visio Services

What’s coming in SharePoint Online 2010

So we’re expecting SharePoint Online 2010 to be available around August with some fantastic improvements and new features & functions. This list below compares the differences between what is available in SharePoint Online 2007, 2010, and the Dedicated version (only available for over 5,000 seats):

SharePoint Online 2010 – Sites

Currently available in SharePoint Online 2007:

•RSS Content Syndication
•Privacy & security
•Audience Targeting
•Site and document aggregation
•Site Manager
•Mobile Device Support
•SharePoint sites and Documents Roll up web parts
•Integration with SharePoint designer (except site backup and restore)

Available in SharePoint Online 2010:

•Portal Site Templates
•Site Directory
•Colleagues and membership web parts
•User Profiles import
•Extranet Access
•Anonymous Access
•Large Scale Internet Sites
•Multi-lingual user interface
•New UX
•Cross Browser Support (Safari, IE, FF)
•Office 2010 Client integration

SharePoint Online 2010 – Communities

Currently available in SharePoint Online 2007:

•People and groups lists
•Calendars
•Email Integration
•Task Coordination
•Surveys
•Document Collaboration
•Issue Tracking
•Templates

Available in SharePoint Online 2010:

•Standard Site templates
•Improved Wikis and Blogs
•Social Networking Web part
•Real time presence and communication
•Tagging
•Rating
•Note Board
•Tag Cloud
•Activity Feed
•Standard Meeting Site Templates
•SharePoint WorkSpace
•Improved My Sites

SharePoint Online 2010 – Content

Currently available in SharePoint Online 2007:

•Document Information Panel
•Document Action Bar
•Retention and Auditing policies
•Navigation controls
•Content publishing
•Page Layouts

Available in SharePoint Online 2010:

•Improved Content authoring
•Slide Libraries
•Document Management Site Templates
•Standard Enterprise and Publishing Site templates
•Policies, auditing and compliance
•Improved Records Repository
•Legal Holds
•Metadata and taxonomy
•Content Organizer
•Metadata driven Navigation
•Document IDs
•Document Sets
•Office Web Apps

Not available in SharePoint Online 2010 (for the time being):

•Integration with Microsoft information rights management (IRM)
•Site variations
•Content staging and deployment
•Configure Information Management

SharePoint Online 2010 – Search

Currently available in SharePoint Online 2007:

•Search in a single site collection

Available in SharePoint Online 2010:

•Enterprise content sources
•Cross site-collection search
•Admin & Management
•Indexing Controls
•Business Date Search (via Federated Query)
•Phonetic Search
•People search

Not available in SharePoint Online 2010 (for the time being):

•Business Data Search (via Indexing)
•FAST
•Defining new custom content sources
•Crawling BDC Data
•Relevance Features
?Did you mean?
?Query Recommendation
•Configure crawled file type
•Authoritative pages

SharePoint Online 2010 – insights

Currently available in SharePoint Online 2007:

•Integrated business intelligence dashboards
•Key performance indicators (KPIs)
•Filter web parts
•Integrated flexible spreadsheet publishing
•Share manage and control spreadsheets
•Web-based business intelligence using excel services
•Data connection libraries
•Business data web parts
•Business data actions
•Report center
•Visio Integration
•Web Analytics
•Improved usage analytics

Available in SharePoint Online 2010:

•Performance Point Services

SharePoint Online 2010 – Composites

Currently available in SharePoint Online 2007:

•Forms libraries
•Custom non-code workflows
•Centralized forms management and control
•Design once development model
•Form import wizard
•Integrated deployment model for no-code forms
•Compatibility Checker

Available in SharePoint Online 2010:

•Improved Forms Technology
•Improved Workflows
•Business Document Workflow Support
•Partial trusted workflow actions
•Browser based forms
•Improved BDC (Read/Write)
•External Lists
•Access Services
•Improved SharePoint Designer
•Sandbox Solutions

Not available in SharePoint Online 2010 (for the time being):

•Custom Installed InfoPath form templates

SharePoint Online 2010 – Service Specific

Currently available in SharePoint Online 2007:

•Multiple Site Collections per customer
•Manage Site Collection Features and quota
•Off-boarding of customer data

Available in SharePoint Online 2010:

•Vanity domains for non-SSL sites only
•Tenant admin across site collections
•Better control of FQDNs
•Managed path site collections
•Standard and Enterprise USL

SharePoint Online 2010 – Other

Available in SharePoint Online 2010:

•Project Online
•Access Services

Not available in SharePoint Online 2010 (for the time being):

•Configure blocked file type
•Self service site creation
•Custom Managed Paths
•Roll up usage Analytics

The future of Outlook 2003 and Exchange Online

At present Outlook 2003 is supported with Exchange Online as the back-end platform is Exchange Server 2007.
The main caveat when using Outlook 2003 with Exchange Online is the lack of Free/Busy functionality. This simply doesn’t work with Exchange Online out of the box. One option is for users to switch to Outlook Web Access (OWA) to perform any calendar functions that may require Free/Busy information.

The recommended option however is to use the Outlook 2003 Connector (link available on our downloads page) - which builds that Free/Busy functionality back in.

Going forward however, Outlook 2003 will not be supported when Wave 14 (Exchange 2010) is rolled out to Exchange Online.
Customers will have 12 months from Wave 14 release to perform the Exchange Online upgrade – which gives them opportunity to update their version of Outlook.
Something that will assist in this decision is the fact that mainstream support of Outlook 2003 ended on 14/04/2009, and it is now in the Extended Support phase.